Why a diary matters
PIP is decided on how often something applies on more than half of days over 12 months (Regulation 7). A form written from memory tends to average and understate. A contemporaneous diary shows the pattern.
How to keep it
- Write it up at the time (end of day is fine).
- One row per day. Columns for each activity you struggle with (preparing food, washing, dressing, communicating, engaging, budgeting, moving around, planning a journey).
- Record: what you tried, what happened, time taken, any aid or help used, any harm (burns, falls, missed meds, missed meals).
- End of week: count days out of 7 for each activity.
Diary template
Sample only. For illustration.
The four reliability limbs
Under Regulation 4(2A) a task counts only if you can do it safely, to an acceptable standard, repeatedly, and in a reasonable time. Name the limb explicitly in the diary each day it applies.
How to submit it
Attach with the PIP2 form, or include as a numbered supplement with your MR letter or appeal bundle. Reference the diary by date and page in your written statements.
Build the evidence pack
Our assessment produces a personalised 7-day diary template pre-populated with the activities that most affect you, plus a Functional Evidence Statement.
Frequently asked questions
How long should the diary cover?
A minimum of 7 days. If your condition fluctuates over longer cycles (menstrual, seasonal, medication cycles), 4 to 8 weeks is stronger. The point is to show what happens on more than half of days.
What if my bad days and good days are unpredictable?
That is exactly what the diary captures. Record the ratio (for example: 5 days out of 7 unable to shower unaided) and note the unpredictability itself. Unpredictability affects reliability.
Does DWP accept a diary as evidence?
Yes, a diary is a valid form of supporting evidence. It is stronger when it is contemporaneous (kept at the time), specific and quantified, and cross-referenced to the 12 PIP activities.
Do I have to write it by hand?
No. Typed or printed is fine. Contemporaneous is more important than handwritten.
Should I include good days?
Yes. A diary that only shows bad days looks constructed. Recording good and bad days honestly strengthens credibility and lets you show the ratio.
General information and document drafting, not benefits advice. Finally Seen is not affiliated with DWP or the NHS and does not guarantee any award. Check current guidance at gov.uk before sending.